To Email, Advanced

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To Email, Advanced

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Expert Mode: To Email, Advanced

 

 

This email account is only used by this program. Delete any emails not created by this program: If you are using a dedicated email account then it is highly recommend that you enable this option. When enabled SyncBackPro will automatically delete any emails that have not been created by SyncBackPro, e.g. spam. This ensures your email account is only storing your files. Warning: if you are using the email account to receive emails not from SyncBackPro then do not enable this option.

 

Mask the attachment filename to attempt to avoid it being blocked, e.g. by Gmail: Some email providers, e.g. Google Gmail, will block attachments of a certain kind, e.g. executable programs, pictures, etc. SyncBackPro can bypass this by using a different filename as the attachment filename, e.g. attachment.txt. This does not affect SyncBackPro as it does not depend on the filename of the attachment. However, if you are restoring files manually, for example, then you may wish to keep the original filename. Please note that you could put the original filename in the email body (as well as the email subject) for reference. To help avoid problems, new profiles will have this option enabled by default.

 

If an email cannot be deleted because it is not a re-scan then ignore it: This option is only available for Fast Backup profiles and by default is not ticked. If the profile is configured to delete files or folders that are only on the email server, and the profile run is not a re-scan, then SyncBackPro cannot delete the email because it does not known which email to delete. It does not know which email to delete because it is a Fast Backup and so has not asked the POP3/IMAP4 email server for a list of emails. If this setting is not ticked, and an email cannot be deleted, then the log file will contain the error message The email cannot be deleted because it is not a re-scan.

 

Sending Server Connection Details

 

Connection encryption: If your email server requires an SSL/TLS encrypted connection, or it supports one and you want your email to be transmitted to the server in encrypted form, then select the appropriate option. Some email servers, e.g. GMail, require an encrypted connection. If your SMTP server supports a direct encrypted connection then select Direct SSL/TLS connection option. The Use STARTTLS command is different from the direct setting in that it connects to the SMTP server then requests that the connection be encrypted by sending a special command to the email server. Choose this option if your SMTP server does not support a direct encrypted connection. If you are using Microsoft Exchange then select None for an unencrypted connection or any of the other values for an encrypted connection.

 

Port: The port number of your SMTP email server. It is recommended you leave it as zero (then SyncBackPro will use the default port number based on your settings). If you are using Microsoft Exchange then this value is not required.

 

Local computer name: Leave this blank unless you are familiar with the HELO SMTP command. SyncBackPro tells the SMTP server that this is the name of the computer (the hostname). Some SMTP servers are configured to reject attempts to use them from computers that identify themselves incorrectly or via an I.P. address. SyncBackPro attempts to detect and correct this by not identifying itself. To tell SyncBackPro to not identify itself set this value to * (a single asterisk). To tell SyncBackPro to send the local computers name (instead of I.P. address) set this value to + (a single plus sign).

 

Reply To: The email address any replies should be sent to. You can leave this blank. Variables can be used.

 

CC: Carbon-copies of the email can be sent to other email addresses. Variables can be used. You can enter multiple email addresses by separating them with semi-colons or commas, e.g. you@email.com; you@yahoo.com

 

BCC: Blind-carbon-copies of the email can be sent to other email addresses. Variables can be used. You can enter multiple email addresses by separating them with semi-colons or commas.

 

Receipt: If you require a delivery receipt to be sent then enter the email address of the person to receive that receipt. Note that a receipt is only sent if the email client or email server supports this feature. Variables can be used.

 

Retrieving Server Connection Details

 

Port: The port number of your POP3/IMAP4 email server. It is recommended you leave it as zero (then SyncBackPro will use the default port number based on your settings). If you are using Microsoft Exchange then this value is not required.

 

Encrypted connection method: If your email server requires an encrypted connection, or it supports one and you want your email to be transmitted from the server in encrypted form, then select the appropriate option. Some email servers, e.g. GMail, require an encrypted connection. If your POP3/IMAP4 server supports a direct encrypted connection then select Direct SSL/TLS connection option. The Use STLS command is different from the direct setting in that it connects to the email server using an unencrypted connection and then once connected it requests that the connection be encrypted by sending a special command to the email server. Choose this option if your email server does not support a direct encrypted connection. If you're using Microsoft Exchange then select either option to use an encrypted connection.

 

Email Encoding

 

Header encoding: It is recommended that you do not change this setting. This setting defines the encoding format used for the email header.

 

Transfer encoding: It is recommended that you do not change this setting. This setting defines the encoding format used for the email body.

 

Character set: It is recommended that you do not change this setting. This setting defines the emails character set. If you are having problems reading your email in some email clients, or you have email attachments with filenames that are not in English, then you may resolve the issue by changing the character set to Universal Alphabet (UTF-8) or another appropriate value.

 

I want to customize the email body: If ticked then you are able to create a custom email body instead of using the default. The email body can use Windows environment variables, e.g. %HOMEPATH%, as well as all the SyncBackPro Variables and some special variables that are only available when using an email server to store your files. Note that the email body is not stored as part of the shared settings or as a profile default. You can use either a plain text body and/or a HTML body. Keep in mind that the readers email client will need to be able to display HTML email. Because of this you may want to have both a text body and HTML body so that email clients that do not understand HTML emails will display the text body instead.

 

 

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